CALL FOR APPLICATIONS

 

Position Title:  Project Assistant – AVRR Operational Assistant

Duty Station: Sofia, Bulgaria

Reference Number: CFA BG10-2024-04

Classification: Special Short-Term Ungraded Contract

Type of Appointment: 9 months with possibility of extension 

Estimated Start Date: Subject to funding availability

Closing Date: 23 August 2024

 

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental, and non-governmental partners. The International Organization for Migration (IOM) is committed to the principle that humane and orderly migration benefits migrants and society. As the leading international organization for migration, IOM acts with its partners in the international community to assist in meeting the growing operational challenges of migration management, advance understanding of migration issues, encourage social and economic development through migration and uphold the human dignity and well-being of migrants.

 

In Bulgaria, IOM is focusing on responding to the current migration situation in the country, in support of the Bulgarian Government and in cooperation with all other agencies involved.

 

Context: 

Under the overall supervision of the Head of Office (HoO) and direct supervision of Project coordinator – AVRR, the Project Assistant will be responsible and accountable for assisting with implementation of multiple AVRR operational tasks of IOM office in Sofia, with the following duties and responsibilities:
 

Core Functions / Responsibilities: 

  1. Assist in the implementation and monitoring of project activities;
  2. Retrieve, compile, summarize, and present information/data on specific project topics;
  3. Provide operations assistants with organization and logistics support to meetings, trainings, conferences, public events, etc; 
  4. Provide administrative and operational/logistic support to beneficiaries including vulnerable ones; 
  5. Respond to and act on direct standard tasks assigned by the Project coordinator or HoO;
  6. Draft correspondence, reports, briefing notes, graphics, statistics, presentations and other form of documents and bring them to the attention of the supervisor;
  7. Support operational staff in making travel and hotel arrangements and prepare travel requests/claims as required;
  8. Prepare, organize and deliver financial documents and reports according to IOM Data Protection Principles and protocols in place;
  9. Undertake duty travel as required;
  10. Perform other duties as required.

 

Required Qualifications and Experience

 

Education

  • University degree – bachelor’s or higher in Political or Social Sciences; International relations; Migration Studies or a related field from an accredited academic institution with two (2) years of relevant professional experience; or
  • High school graduate with four (4) years of relevant professional experience.

 

Experience 

  • Proficiency in Microsoft Excel, Word, E-mail, Outlook and comfort with learning new software.
  • Discreet, patient and willingness to learn new things;
  • Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups is an advantage;
  • Prior work experience with organizational work in an international organization, non-government or government institution/organization is an advantage.

 

Languages

Fluency in Bulgarian and English is required. 

Knowledge of any other UN language is an advantage. 

 

Other

Driving license Category B is required.

 

Required Competencies

Values 

  • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
  • Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies 

  • Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
  • Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
  • Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

 

Other

 

Any offer made to the candidate in relation to this special vacancy notice is subject to availability of funding. 

 

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

 

How to apply

Interested candidates are invited to submit their applications (Cover Letter and CV in European Format/Europass) in English, to iomsofia@iom.int, quoting the reference number CFA BG10-2024-04 by the 23rd of August 2024 at the latest, referring to this advertisement. Only shortlisted candidates will be contacted.

 

Posting period:

From 5 July 2024 to the 23 August 2024