Call for CVs
Project Assistant - Database and Information Management
Position Title: Project Assistant - Database and Information Management
Duty Station: Sofia, Bulgaria
Reference number: CV BG10-2024-08
Classification: Ungraded
Type of Appointment: Hourly contract
Estimated Start Date: 1 December 2024
Closing Date: 13 November 2024
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. The International Organization for Migration (IOM) is committed to the principle that humane and orderly migration benefits migrants and society. As the leading international organization for migration, IOM acts with its partners in the international community to assist in meeting the growing operational challenges of migration management; advance understanding of migration issues; encourage social and economic development through migration and uphold the human dignity and well-being of migrants.
In Bulgaria, IOM is focusing on responding to the current migration situation in the country, in support of the Bulgarian Government and in cooperation with all other agencies involved.
Context: Under the overall supervision of the Head of Office and in close collaboration with Project Coordinators and other relevant program staff, the incumbent will be responsible for ensuring that project activities’ data and other relevant information is collected, stored and processed in accordance with IOM rules and regulations, as well as that it is organized and shared internally and externally with donors and partner institutions and organizations.
Core Functions / Responsibilities:
1. Assist in the design, development, and maintenance of Microsoft PowerApps database(s) for the purpose of storing and processing data and other relevant information collected through the implementation of IOM Bulgaria project activities.
2. Support the design of solutions to integrate, centralize and automate data and information management within IOM Bulgaria projects.
3. Support the development of data collection tools for IOM Bulgaria project activities.
4. Develop dashboards and interactive visualization using but not limited to, Power Bi.
5. Support project staff by conducting training on data collection tools.
6. Assist data integration between systems and perform proper backup and data restore ensuring
7. data security and consistency.
8. Design reports and other products using graphic design tools.
9. Undertake field visits to project activities, as required.
10. Ensure that data and information management tools respect IOM’s Data Protection Principles and other internal rules and regulations, as relevant.
11. Perform other related duties as assigned.
Required Qualifications and Experience
Education
• University degree in Information Management, Computer Science or a related field from an
accredited academic institution
• Completed High School degree from accredited academic institution with 2 years relevant
• professional experience.
Professional Experience
• Proven experience using some or all the following tools: Excel, Microsoft PowerApps, Visual Studio, ASP.Net MVC framework.
• Experience with using Tableau, PowerBI, Highcharts, and InDesign is an advantage.
• Experience in Information Management, management and coordination of information flows, data management including collection, storing, processing, and analysing data to generate information products.
• Experience in managing data entry and maintenance.
• Ability to work independently or with minimal supervision.
Skills
• Database Development and Administration
• Microsoft Office Applications
Languages
• IOM’s official languages are English, French, and Spanish.
• Fluency in Bulgarian and English is required.
Competencies
VALUES - All IOM staff members must abide by and demonstrate these five values:
• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
CORE COMPETENCIES – Behavioral indicators – level 1:
• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Other
• Female candidates are strongly encouraged to apply.
• Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
• Any offer made to the candidate in relation to this special vacancy notice is subject to availability of funding.
How to apply:
Interested candidates are invited to submit their applications (CV in Europass Format and motivation letter) in English or Bulgarian, to iomsofia@iom.int, quoting reference CV BG10-2024-08 by 13 November 2024 at the latest, referring to this advertisement. Only shortlisted candidates will be contacted.
Posting period:
30 October to 13 November 2024