Position Title: Senior Project Assistant

Duty Station: Bulgaria (Sofia)

Classification: One-year fixed term appointment

Type of Appointment: Graded Contract (G7)

Estimated Start Date: As soon as possible

Closing Date: 30 May 2022

 

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. The International Organization for Migration (IOM) is committed to the principle that humane and orderly migration benefits migrants and society. As the leading international organization for migration, IOM acts with its partners in the international community to: assist in meeting the growing operational challenges of migration management; advance understanding of migration issues; encourage social and economic development through migration, and; uphold the human dignity and well-being of migrants.

In Bulgaria, IOM is focusing on responding to the current migration situation in the country, in support of the Bulgarian Government and in cooperation with all other agencies involved.

 

Context: Under the direct and overall supervision of the Head of Office (HoO) in Sofia, Bulgaria, the successful candidate will be accountable and responsible for the planning, implementation and reporting of the activities of projects focused on the migration flows management and integration, as well as to facilitate the communication and the networking with the public authorities, NGO’s, migrant’s communities and other relevant stakeholders.

 

Core Functions/Responsibilities:

  • Coordinate and liaise with relevant counterparts, line departments and local authorities for the smooth implementation of IOM Bulgaria integration programmes.
  • Maintain regular contact with IOM Missions in the countries of origin and create reports of the cooperation related to project implementation activities.
  • Responsible for coordination and implementation of the information campaigns (online and offline) in country of origin for pre-departure orientation of potential labour migrants.
  • Coordinates, and organizes the agenda with relevant stakeholders, including speakers, lecturers and considering participants’ needs, and manages the logistics of information and integration events organized by IOM Bulgaria including workshops, meetings, field visits, and others.
  • Plan implementation of field activities related to project implementation to ensure that all the allocated resources are used efficiently, and operational issues are timely solved to prevent delays and other challenges.
  • Coordinate and liaise with other IOM Missions for implementation of regional project activities.
  • Draft activity reports, formal correspondence, background notes, press releases, and other documents related to project activities and ensure dissemination to appropriate stakeholders.
  • Undertake site visits to monitor  the proper implementation of project activities and to identify needs and provide technical inputs for the development of new project activities and/or complementary components were relevant.
  • Maintain, update and compile project documentation, including payment requests and similar routine project documentation of the project and train the designated experts from other IOM Missions on the specific donor requirement reporting procedures.
  • Consolidate and analyse data on project implementation and indicators to facilitate the preparation of interim and final donor reports as well as periodic and activity-specific reports, as may be required.
  • Ensure proper information exchange and share on all operational aspects of the assigned projects/programmes within the IOM cooperating Missions.
  • Liaise with other units within the Mission to ensure open communication and coordination with other relevant programmes
  • Participates in trainings, seminars and meetings, and liaises with partner organizations, as required
  • Perform such other duties as may be assigned.

 

Competencies

The incumbent is expected to demonstrate the following technical and behavioural competencies:

 

Teamwork

  • Fosters a sense of team spirit by developing a shared understanding, accountability and enthusiasm for the team’s work.
  • Displays a high level of cultural awareness, sensitivity to different ways of working and leverages individual strengths in order to build a better team.
  • Shares credit for team accomplishments and ensures that the contribution of others is recognized.
  • Helps create a positive team spirit, putting aside personal considerations to help the team achieve its goals

Delivering results

  • Produces high-quality results and workable solutions that meet clients’ needs.
  • Anticipates constraints, identifies solutions and takes responsibility for addressing critical situations.
  • Monitors own and others’ work in a systematic and effective way, ensuring required resources and outputs.
  • Aligns projects with Organization’s mission and objectives and demonstrates a good understanding of the impact of team’s and own work on external and internal counterparts

Managing and sharing knowledge

  • Disseminates and shares knowledge openly and actively contributes to knowledge/network communities for topics relevant to area of expertise.
  • Encourages knowledge-sharing across units/departments and ensures that knowledge is captured, recorded and disseminated appropriately.
  • Builds networks for the effective communication and exchange of knowledge and ideas and puts others into contact with various sources of knowledge.
  • Contributes to an environment that is conducive to innovation and learning

Accountability

  • Proactively seeks responsibility in delivering towards the goals of the Organization.
  • Plans and organizes work with a clear and deliberate focus, ensuring commitments are easily identified and progress is widely communicated.
  • Stands by the actions of team or department, publicly accepting ownership.
  • Takes responsibility of own shortcomings and those of the work unit, where applicable.

Communication

  • Speaks and writes clearly and effectively.
  • Seeks to share information with others, with due respect for diversity and the confidentiality of specific sensitive information.
  • Listens and seeks to understand without bias and responds appropriately.
  • Shares information and keeps others up to date; actively seeks others’ views and ideas and respects their contribution.
     

Education and Experience

 

Education 

  • Bachelor degree in Political or Social Sciences, Humanitarian Affairs, Migration Studies, or related field from an accredited academic institution with at least five years of relevant professional experience, or
  • Master’s degree in the above mentioned fields will be an advantage.

Experience

  • Professional experience in project assistance and implementation of projects on international level.
  • Experience to drafting project documentations and reports.
  • Experience with issues of migration, immigration, border management and counter trafficking.
  • Good knowledge on national legislation
  • Work experience in IOM, UN agency or non-governmental organization, or international organization is required.
  • Extensive experience in liaison and cooperation with governmental authorities and UN partners.
  • Good level of computer literacy.
  • Previous work with migration issues and the ability to create and make presentations.
  • Experience in program development, project monitoring and evaluation is required.
  • Excellent reporting and writing skills
  • Strong understanding of the UN and IOM Rules Regulations and practices are advantageous.

Languages

Fluency in English and Bulgarian is required.

 

Other

Appointment will be subject to certification that the candidate is medically fit for appointment. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

 

How to apply:

Interested candidates are invited to submit their applications (cover letter and CV in European Format) in English/Bulgarian, to iomsofia@iom.int email address, quoting the vacancy notice by 30.05.2022 at the latest, referring to this advertisement. Only shortlisted candidates will be contacted.

 

Posting period:

From 19.05.2022 to 30.05.2022